With over 30 years of payroll experience, we have a great handle on everything farms and ranches need. For example, we file Form 943 for you automatically. We only charge you for active workers, so you won’t pay extra for seasonal employees or contractors once the season’s over. We also process minimum wage rates for agricultural workers, make payments to debit cards, and allow workers who have moved away to access their W-2 and 1099 forms online.
— Dina M., Texas Agricultural Land Trust
We’ll save you time by having new hires enter their own information, and we’ll report them to the state for you. You can even store employment contracts and other documents in our secure vault.
Keep everyone safe and protect yourself from liability by adding on workers comp insurance. Once you set it up, your rates will adjust automatically whenever workers join or leave your payroll.
We’re a licensed insurance broker in multiple states, so we can offer expert help with health benefits, too. Or add on a fully integrated 401(k) plan to make sure your farm’s payroll helps employees save for the future.
Get the best ag payroll service for your business. OnPay is great for paying seasonal workers, and everything you need starts at just $40 base + $6/worker per month:
Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.
If you are an agricultural employer, you’ll have to complete and file Form 943 if you paid wages to one or more farmworkers and those wages were subject to social security and Medicare taxes or federal income tax withholding.
Yes, as an agricultural employer, you must report federal income tax (FUTA) on the wages you pay to your agricultural employees on Form 940. According to the IRS, you must file Form 940 if you paid cash wages of $20,000 or more to farmworkers during any calendar quarter in 2022 or 2023, or if you employed 10 or more farmworkers during at least some portion of a day (whether or not they worked at the same time) during any 20 or more different weeks in 2022 or 2023. If you’re unsure of any obligations, reach out to your CPA, bookkeeper, or accounting professional for guidance.
You have a number of options, workers can receive payment through direct deposit, printing paper checks, or even using a prepaid debit card if you prefer. You can process payroll for everyone in the same pay run — even if you have a mix of payment methods.
Generally, the IRS defines an agricultural employee as a person who works on a farm and completes tasks (including but not limited to) raising or training livestock, working the soil, and harvesting horticultural goods like livestock, bees, poultry, or wildlife. Also, agricultural employees can include people who are in charge of running, protecting, improving, or maintaining a farm, including its tools and equipment.
Serving Clients for Over 30 Years
Insurance offered through OnPay Insurance Agency, LLC (CA License #0L29422)
