PTO management made easy

PTO tracking software takes employee vacation and leave tracking out of your excel spreadsheet and makes it super easy to manage. It lets you specify how quickly different employees earn time off, and it tracks how much PTO has accrued after each pay run. Employees’ time off requests are also made within the software, where managers can approve them and days off are automatically added to a PTO calendar (so there are no surprises). Whether you have salaried employees or hourly workers, your software should complete the PTO management process by compensating employees for their time off and updating their accrued PTO.

Once you create your accrual policy and assign it to an employee, OnPay makes things easy by automating all of the calculations. Based on each workers’ payroll history and hours worked, we’ll keep PTO accruals updated in real time. And when a worker takes time off, we’ll sync it to payroll and deduct used hours from their balance of available PTO.

With self-service accounts, employees can manage their own time off right inside OnPay ⁠— so you have one less thing to keep track of. It’s easy for a worker to log in, see their available PTO balance, and request time off.

There are a number of ways you can define paid time off that you offer to employees. Some employers opt to have a single PTO policy, while others prefer to separate accrual policies for different types of time off ⁠— like standalone vacation and paid sick leave policies, plus policies for other types of paid leave. In OnPay, you have the option to customize accrual policies to fit the needs of your business. More about PTO policies.