Welcome new hires quickly and easily

Onboarding is the process of meeting all the legal and logistical requirements for hiring a new employee or contractor. It includes employer responsibilities like collecting tax information for the IRS and reporting new hires to their state. It also includes best practices, like documenting the terms of the employee-employer relationship with an offer letter and an employee handbook. Finally, it can also include logistical and cultural elements, like setting up a new hire’s workstation or employee orientation. Here’s a detailed checklist.

When adding someone new to the team you want to ⁠get all of the required paperwork in order. Employers need to confirm the employment eligibility of a new hire (often done via E-Verify) and collect new hire federal and state tax forms. You also want to make sure they feel prepared and welcome! Having equipment and workstations set up in advance will set everyone up for a great first day. OnPay lets you send all new hire paperwork electronically for e-signature ⁠— from I-9s and W-4s to offer letters and employee handbooks. In-app workflows and task assignments make it easy to delegate HR and IT to-dos to your team ahead of time.

The first few steps of onboarding tend to be a bit daunting; there’s a lot of paperwork and fine print. Self-onboarding affords new hires the flexibility to access, sign, and submit onboarding paperwork at their leisure. When making the transition from one job to another, self-onboarding is convenient and can be done on their schedule. OnPay makes it easy to send documents electronically, and you can set expiration dates if anything is time sensitive.

In OnPay’s HR software, you can invite employees to login and access their account with the click of a button. Once an employee logs into their account, they will be able to access pay stubs, personal tax documents, and bank information from anywhere with internet access. No setup or download is required.

When you add new employees to OnPay, we take care of filing all of the required new hire paperwork with your state.

Yes! You can send Form I-9 and Form W-4 electronically, along with any forms required for your state. New workers can securely e-sign everything in the app.

With OnPay, you can create custom documents for anything you need ⁠— from offer letters, to employee handbooks, to non-compete agreements. Smart fields make it easy to personalize and send your docs to both new and existing employees. See additional HR features.

Built-in personnel file audits make it easy to track the status of anything you’ve sent to workers. Keep tabs on deadlines and see exactly what’s on file for every employee on your team.